You can write a brief statement to the U.S. Department of State Philadelphia Passport Office. Please use the format below:
U.S DEPARTMENT OF STATE
To whom it may concern,
I (YOUR NAME) will be traveling to (COUNTRY YOU ARE VISITING) on the (DATE OF TRAVEL). I will be crossing the (BORDER) by (MEANS OF TRAVEL). The reason for this trip is (REASON FOR TRAVEL). I'd like to request to expedite my passport application in time for this trip. If you have any questions, please call me at (PHONE NUMBER).
NAME, DATE AND SIGN
Attention to: US Department of State
To Whom It May Concern
We are currently making arrangements for <applicants name> to travel to <name of foreign country> in order to <state the nature of the business to be conducted>. The tentative dates for this trip are <enter a date within the next 2 weeks>. As it is our company policy we cannot make any travel plans until we have his/her passport number. We would greatly appreciate your help in getting <applicant's name>'s passport expedited.
If you have any question please do not hesitate to contact us at <enter a contact number>
Thank you for expediting this application and do not hesitate to call or e-mail me should you have any questions.